Terms of Reference (ToRs)

Anticipatory Action Plan (AAP) Consultant 

Background

Anticipatory action is emerging as a pivotal approach within the framework of comprehensive disaster risk management, particularly suitable for nations like Pakistan that frequently face weather-induced disasters. In this context, leveraging anticipatory measures becomes paramount in mitigating the far-reaching impacts of these events. Both the Pakistan Meteorological Department (PMD) and various technical agencies entrusted with disaster risk management currently possess the capability to predict and anticipate extreme weather events with the potential for substantial economic and social repercussions. Recognizing the significance of these existing forecasting capacities, there is an urgent need to transition them into actionable responsibilities, ensuring a proactive response that leaves no one behind. This underscores the transformation of predictive capabilities into a commitment to act upon warnings, emphasizing the imperative of safeguarding all segments of the population from the adverse effects of impending disasters. There is a need for Anticipatory action planning that involves proactive measures undertaken by both individuals and organizations in anticipation of a forthcoming disaster. These actions are prompted when a hazard, identified through forecast data, early warnings, and pre-disaster risk analysis, establishes an imminent danger. The primary objective is to mitigate the potential impact on people, assets, and infrastructure.

Human Appeal is seeking the support of a consultant in an ongoing initiative of Anticipatory Action in Dadu (Sindh) with the financial support of World Food Programme. WFP has completed the Initial technical feasibility focusing on AA's potential in reducing riverine flooding impacts in district Dadu. The major deliverable of this project is riverine specific development of AA protocols in the district Dadu.

Objectives

1. 1.       Testing and Learning of AAP:
2. Conduct Simulation exercises that play important role in promoting a culture of disaster risk reduction including enhanced preparedness for effective response. The simulations shall help prepare district authorities and allow for stress testing plans and systems. The focus of most exercises shall be in the practical learning in a safe environment with a strong emphasis on the after-action review or exercise debrief.
3. Draft AA protocol outlining clear roles and responsibilities for disaster management authorities and other stakeholders in the implementation, monitoring and conducting AA.
4. Conduct consultative workshops to validate triggers and early actions and seek endorsement for AA protocols.

Deliverables of the Assignment

a)       Draft AA protocols and District Anticipatory Action Plan draft. Incorporate changes to the draft documents after feedback received from stakeholders during meetings and consultative workshops. Draft shared within 30 days of consultancy.

b)      Moderate at least two workshops one at the National Level and one at district level on Anticipatory Action planning for district Dadu. Develop activity reports for both workshops and share with WFP and HA team for feedback and finalization of reports.

c)       Final versions of the CRA report, AA protocols, District Anticipatory Action Plan, and activity reports for the workshops. Submission of final documents incorporating all feedback from stakeholders and workshop participants, with a documented approval from relevant authorities. Final reports to be submitted by Day 40 of consultancy. Given the nature of the consultancy and the time constraints involved, the consultant will review drafts based on comments and suggestions on a case-by-case basis of each deliverable.

Duration and Location

The consultancy is expected to be conducted over 30 working days and may involve on-site and remote work in Islamabad, Karachi and Dadu.

Qualifications and Expertise

The ideal candidate for the job should have the following qualifications and expertise:

• A university degree in disaster risk reduction, climate change, international development, social sciences, Project Management or related fields.
• A minimum of two years of proven experience in various areas, including developing protocols for anticipatory actions, designing trigger mechanisms, developing data-driven decision tools and predictive modeling, formulating strategies for impact-based forecasting, and providing policy guidance to attract disaster risk financing.
• Familiarity with national, regional, and global disaster risk reduction and anticipatory action policies and frameworks, including contingency planning at the country level.
• Knowledge of disaster-responsive social protection systems and using cash+ approaches for anticipatory action.
• Experience in working with early warning systems and indicators for risk monitoring is preferred.

Proposal Submission

Interested consultants are invited to submit their proposals through email only, including a narrative proposal (maximum two pages), a detailed resume/profile (maximum four pages), a work plan (maximum one page) + a financial proposal (maximum one page) at (below mentioned email addresses) latest by COB 26 -November 2024

Evaluation Criteria

Proposals will be evaluated based on the consultant's experience, qualifications, proposed plan, and competitiveness of the financial offer.

Note: HA reserves the right to accept or reject any proposal at any time before the contract award without incurring any liability to the affected consultant or consultants

Financial Proposal

Terms& Conditions

• No advance payment will be made to the selected vendor.
• Quoted prices for the items shall be inclusive of all kinds of Government taxes as per National Law.
• Payment shall be made as per the agreed terms and conditions contained in the agreement/work order.
• After the evaluation of financial/technical bids, selected vendors shall be requested to submit samples.
• Human Appeal Pakistan reserves the right to reject any or all quotations without assigning any reason thereof.
• Transportation/Delivery to the project site/distribution points will be the responsibility of the vendor at his own cost.
• Quoted rates shall remain valid for at least 60 days from the date of opening.
• Vendor should send the quotation by hand/electronically via email at [email protected]  and [email protected] by 26-11-2024 before 4:00 pm

Consent :                                                                                             

Our organization is not involved in and does not support any activity which is considered illegal by the Government of Pakistan or under the International Laws Community or what may be termed a ‘terrorist activity’. I confirm that the above information is accurate to the best of my knowledge. I have not withheld information.    Suppliers Signature and Stamp:

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