About the Organization: Pak Mission Society (PMS) is a national relief and development organization established in 2004 and registered on 13 February 2008 under the Societies Registration Act XXI of 1860 at the Office of the Provincial Registrar Joint Stock Companies & Societies, Peshawar, Khyber-Pakhtunkhwa, Pakistan.Pak Mission Society was initiated by a group of Christian professionals whose collective vision was to bring hope and love by responding to human suffering and disasters through emergency relief efforts and delivering long-term rehabilitation and development programs.Pak Mission Society was established to reach and serve unreached and underprivileged communities regardless of race, gender, ethnicity, class, religion, and social background. The organization aims to catalyse holistic transformation and development through relationships based on dignity and respect and the transparent, fair, rights-based allocation of relief and development resources.Since its inception, Pak Mission Society (PMS) has focused on working with communities in Pakistan’s most difficult-to-access and impoverished areas such as District Kohistan and District Shangla in the north of Pakistan, District Sanghar in Sindh, District Rajanpur in Punjab, District Peshawar in KP and District Lasbella in Balochistan.

Job Summary:

      The Finance Officer - Budgeting and Reporting will be responsible for managing and overseeing the budgeting process and financial reporting activities of the Pak Mission Society. This role will play a crucial part in maintaining financial stability, accuracy, and transparency within the organization. The Finance Officer will collaborate with various departments to create and manage budgets, monitor financial performance, and produce regular financial reports for senior management and other stakeholders.

Job Responsibilities:

 Programme/ Project Financial Planning

• Financial planning of project/programme with co-ordination of programme team.

Programme/Project Budget Development

• Preparation of Programme/Project budgets with assistance of project staff members.

Preparation of Consumption Plans

• Budgets consumption plan preparation and co-ordination with project team relating to consumption plan.

Data Management

• Management of data related to relevant projects for completeness and accuracy.

Project Financial Risk Assessment

• Carrying out project financial risk assessment for identification and mitigation of risks.

Quality and Accountability

• B&R Officer is responsible for quality assurance and accountability of related areas.
  

Preparation of Donor Financial Report

• Data acquisition from the accounts department (Ledgers, TB, Funds and Bank reconciliations)
• Grouping of Chart of accounts as per the donor’s approved budget
• Re-classification of entries (after review from the Finance Manager)
• Re-checking of data vs. provided ledgers.

Allocation of Budget for Programmatic Activities

• Allocation of Budget Codes for the budgeted activities as per requirements of the projects.
• Assessment of Budget balances of the budget line.
• Availability of budget line.

Monitors total project costs for over / under-spending

• Monitor the project's budget vs. expenditures.
• Monitor and oversee the over/underspending of projects.
• Report to the Line Manager on variances beyond acceptable limits.

Allocation of Monthly Staff Salaries

• Salary planning as per the available budgets.
• Charging of direct staff and indirect staff as per the available budgets.

Monitoring grants schedule

• Monitoring grants schedules agreed with donors and ensuring its been followed.

Ensure Donor Compliances

• Ensure the donor compliances are dealt with in accordance with the agreement.
• Ensure reporting quality and timelines are met as per the donor requirements.
• Verification of budget codes for all payments to ensure the relative head is charged.
• Representation from Budgeting and reporting for the assigned projects.

Coordination with the Field Project Team

• Coordination with the Field Project Team for timely implementation of project activities.
  

Job Specifications:

Education:

• MBA Finance, M. Com, CA, ACCA

Work Experience:

• Minimum 3 to 5 Years (NGO/INGO preferred)
  

Skills and Competencies:

• Financial Analysis Skills
• Budgeting & Forecasting Skills
• Financial Reporting Skills
• Data Management Skills
• Regulatory Compliances Skills
• Financial Planning and Strategy
• Risk Management Skills
• Time Management Skills
• Proficiency in Microsoft Excel and Accounting Software

The duties listed above covers most of the tasks that would be performed by the job holder in this position; however, staff may be assigned any other official tasks as and when required.

Commitment to Diversity and Inclusivity: Pak Mission Society is committed to building a diverse organization and an environment of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Safeguarding: Pak Mission Society is committed to Safeguarding of Children and Adults and in no way tolerate any harm to our beneficiaries.

• Child Safeguarding: Ensuring the safety and well-being of children, protecting them from abuse, neglect, or exploitation.
• Adult Safeguarding: Protecting vulnerable adults, including the elderly or individuals with disabilities, from harm, abuse, or neglect.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, origin, gender, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

 Zero Tolerance to PSEA: Pak Mission Society has a zero-tolerance policy with regard to Sexual Exploitation and Abuse by Pak Mission Society ‘s personnel against the people they serve. All forms of sexual exploitation and abuse are incompatible with the universally accepted norms, values, principles and standards that underpin our [Name of the organization]. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone, and all selected candidates will be required to comply with the Pak Mission Society’s PSEA Policy at all times. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation and abuse and may be required to provide additional information further on in the selection process.