1. 1.    JOB SUMMARY:

The Admin, HR, and Finance Officer will be responsible for managing administrative operations, human resources functions, and financial activities to ensure smooth and efficient implementation of project activities. This role involves overseeing day-to-day office management, supporting recruitment and staff management, and maintaining accurate financial records and fleet managemet in compliance with organizational policies.

1. 2.    KEY RESPONSIBILITIES:

A)   Administrative Responsibilities

• Manage the day-to-day operations of the office, including procurement, asset management, and logistics.
• Oversee and maintain office supplies, equipment, and facilities to ensure a productive work environment.
• Ensure compliance with organizational policies and procedures in administrative processes.
• Organize and maintain documentation, records, and filing systems.
• Coordinate travel arrangements, meetings, and events as required.

B)   Human Resources Responsibilities

• Support recruitment processes, including job postings, candidate screening, and interview scheduling.
• Maintain and update employee records, contracts, and personal files.
• Facilitate onboarding and orientation for new employees.
• Support performance appraisal and training activities to enhance staff development.
• Address employee queries regarding HR policies, benefits, and procedures.

C)   Finance Responsibilities

• Prepare and maintain financial records, including invoices, receipts, and expense reports.
• Process payroll, ensuring accuracy in salary calculations, deductions, and payments.
• Monitor budgets, track expenses, and prepare financial reports as required.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies, donor requirements, and audit standards.
• Handle petty cash and reconcile cash flow on a regular basis.

D)   Coordination and Compliance

• Act as a liaison between the organization and external stakeholders, such as vendors, banks, and regulatory authorities.
• Ensure compliance with legal, tax, and labor requirements.
• Support internal and external audits by providing necessary documentation and reports.

1. 3.    QUALIFICATIONS AND SKILLS:

• Bachelor’s degree in Business Administration, Finance, HR Management, or a related field.
• Minimum of 5 years of experience in administration, HR, and finance roles.
• Proficiency in MS Office Suite, accounting software, and HR management systems.
• Strong knowledge of labor laws, tax regulations, and financial management practices.
• Excellent organizational and multitasking skills.
• Effective communication and interpersonal abilities.
• High level of integrity, confidentiality, and attention to detail.

1. 4.    KEY COMPETENCIES:

• Problem-solving and decision-making skills.
• Ability to work under pressure and meet deadlines.
• Team collaboration and adaptability.